Another company's example, not a Metaverse911 project. We did not work on it. We have left out figures we cannot trace to a named, published source. See our case studies for our own work.
The situation: VR at a busy event creates queues
Corporate learning and development (L&D) events usually mean keynotes, breakout sessions and networking breaks. A global professional services leader wanted more from its annual internal innovation summit, which focused on how emerging technologies affect different industries. It wanted employees to experience the technology, not just see slides about it.
The firm chose VR and 3D holographic displays. But VR at a large event brings practical problems. Attendees only have short gaps between sessions. If each VR experience takes ten minutes, queues build quickly and people give up. The headsets also need to be secure, deliver the same content every time and stay hygienic. The firm knew the activation would be judged as much on the visitor's journey as on the content itself.
What they did: a structured, high-throughput model
Working with an outside immersive technology deployment supplier, which is not named in the material we used, the firm built an operating model around the "3-Minute Rule": no single VR experience would last more than three minutes. Alongside the VR stations, it placed passive 3D holographic displays that needed no supervision at all.
The on-site work ran to a fixed three-day schedule:
- Day 1: site readiness, power allocation, unboxing and assembling the hardware.
- Day 2: software integration, dry runs and testing the kiosk mode locks.
- Day 3: the live event, focused on throughput and hygiene.
How it works
Passive hologram displays
The 3D holographic displays are hologram fans, about 2ft x 2ft with fast-spinning LED blades that show 3D animations. Here they showed the event logo and key theme visuals. The content (usually .MP4 or .H265 files) is loaded before dispatch, and the units start playing as soon as they are powered on. Placed at registration desks and catering areas, they acted as eye-catching digital signage, took no attendee time and made waits for the nearby VR stations feel shorter.
VR stations
The firm used Oculus Quest 3 standalone headsets, which need no PC or cables, so the booth was cleaner, safer and easier to lay out. The content rules were strict:
- A maximum of three experiences per headset, for example "5G Impact Across Industries".
- Each experience capped at three minutes.
- No long tutorials: users start straight in the main content.
- Every headset locked in kiosk mode, so users cannot leave the app, open settings or launch other programs. Staff do not have to reset anything between users.
- All content pre-loaded, so nothing depends on the venue Wi-Fi.
Hygiene was handled by dedicated staff, who wiped the face cushion of every headset after each use. Disposable eye masks were offered to attendees.
Results
The firm has not published figures that we can cite, so this section describes the changes without numbers.
- Each headset took a steady flow of attendees, with three-minute experiences and about a minute to reset and clean between users.
- Kiosk mode kept the headsets on the right content and stopped unauthorised use.
- The firm reports no technical downtime during the live event, and the hygiene routine was followed throughout.
The firm says attendees preferred the short format, which got the message across without the fatigue or motion sickness that longer sessions can cause. The event team could forecast queue times and keep people moving between sessions. For L&D, the shared experience sparked conversations in the networking breaks and workshops, and helped people from different departments and regions connect.
What it means for manufacturers
Manufacturers use VR at dealer meets, plant open days, internal summits and trade shows. The same rules apply: visitor time is short, so the experience must be short too. Plan throughput before content, and treat the activation as a logistics exercise.
The practical checklist from this example is simple. Cap each experience at a few minutes, lock headsets in kiosk mode, pre-load everything, build in cleaning time, and allow a full day for setup and dry runs before the doors open. Passive hologram displays are a low-effort way to add visual impact without adding to the queue.
Metaverse911 supplies hologram fans for events. HoloFan rental starts from ₹25,000 a day for one 65 cm fan, plus GST. See HoloFan hologram display or talk to our team.
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Frequently asked questions
How are headsets kept hygienic for many users?
Staff wipe down the face cushion and controllers of every headset with antibacterial wipes after each use, and disposable eye masks are offered. This cleaning time is built into the turnover between users.
What is kiosk mode?
A setting that locks the headset to specific apps. Users cannot exit the experience, change settings, browse the internet or open other programs, which keeps the experience consistent and protects the devices.